Book A Free Asessment

or

Call Us for FREE on 0800 043 0043

Shared Data Migration

Structured migration of shared business data without disruption.

Book a Free Assessment

Shared Data Migration Overview

Shared data includes the information your business relies on every day — file shares, SharePoint libraries, databases, and application data.

Unlike user data, it is:

  • Accessed by multiple people
  • Used across teams and departments
  • Often linked to systems, workflows, and applications

Because of this, shared data migration requires careful planning to avoid disrupting how your business operates.

We ensure your shared data is migrated cleanly, securely, and with full control, without breaking access, permissions, or processes.

Who This Is For

Businesses moving file servers to SharePoint or cloud storage

Organisations modernising shared data into structured, cloud‑based platforms.

Organisations upgrading or replacing servers

Businesses refreshing infrastructure while keeping shared data intact and accessible.

Companies consolidating multiple data sources

Merging shared data from different systems into one organised environment.

Businesses with complex shared folders or permissions

Environments where access control needs to be maintained and restructured carefully.

Organisations needing structured, secure data environments

Businesses looking to improve data organisation, security, and long‑term management.

How we work

1

Discover

We start with a free, high‑level Teams meeting (or phone call) to understand your business and what you need.

2

Assess

If you proceed, we carry out a free initial assessment of each site and shared systems to establish a clear baseline.

3

Agree

We review our findings in plain English and agree priorities together, with no charge and no obligation.

4

Support

Once support is in place, we provide ongoing IT support with monthly assessments and annual reviews to keep your IT secure and aligned.

Need to Move Your Business Data Safely?

Moving shared data between systems can be complex and risky without the right approach.

Book a free consultation to review your current setup, plan your migration, and ensure your data is transferred securely, organised properly, and with minimal disruption to your business.

No cost. No obligation. Just a clear assessment.

Book a discovery call Call 0800 043 0043

What's Included

What's Included

  • Data discovery and planning
  • Data clean‑up and preparation
  • Permission mapping and control
  • Structured migration
  • Testing and validation
  • Post‑migration support

Shared data vs user data

It is important to separate shared data from user data.

Shared data includes:

  • File shares (network drives)
  • SharePoint libraries
  • Departmental folders
  • Databases
  • Application‑linked data

User data includes:

  • Personal files (Desktop, Documents)
  • Individual OneDrive data
  • Mailboxes and user profiles

Separating these ensures migrations are simpler, safer, and more controlled.

Common shared data migration scenarios

  • File server to SharePoint

Moving shared drives into structured, cloud‑based collaboration platforms.

  • Server upgrades or office moves

Migrating shared data to new servers or infrastructure.

  • Data consolidation

Combining multiple file systems into a single structured environment.

  • Application migration

Moving data linked to business systems without breaking functionality.

Security and compliance

Shared data often contains sensitive business and client information.

We ensure:

  • Secure data transfer
  • Controlled access and permissions
  • No data over‑exposure
  • Compliance with UK GDPR and internal policies

Security is built into the process, not added afterwards.

Minimising disruption

Shared data is used constantly by teams, so downtime is not acceptable.

We plan migrations to:

  • Avoid business‑critical periods
  • Run in stages where needed
  • Maintain access where possible
  • Allow testing before final cutover

Our focus is to keep your business running while migration takes place.

How it works

  • 1. Assessment

We review your shared data and how it is used.

  • 2. Planning

We design a structured migration approach.

  • 3. Preparation

We clean and organise data before migration.

  • 4. Migration

We move data in controlled phases.

  • 5. Validation

We confirm data integrity and access.

  • 6. Support

We provide post‑migration support and optimisation.

Why Choose d8a?

Free Assessments

Discover opportunities for improvement with no initial cost.

Efficient Workflows

We streamline IT processes to save you time and boost productivity.

Consistent Service

Expect reliable support and performance, every time.

Free Consultation

Get expert insights tailored to your business, on the house.

Well Organised

Our team operates with precision, keeping every project on track.

Years of Experience

Decades of expertise guide our every solution.

What our customers say

Ready to Upgrade Your IT Infrastructure?

Book a Free Assessment today and discover how we can help your business thrive with the right technology.

Call 0800 043 0043 Email Us